Publishing Multiple Risk Analyses

Multiple risk analyses can be published by the Risk Manager or the BPM Manager to make this information accessible to everyone who is allowed to see the respective processes.

The way to do this is not via the individual process pages, but via Processes > Manage Processes, Actions tab, Publish Risk Analyses action. You define the end of validity and the description there once; they apply to all selected analyses together.

Prerequisites

You must be a Risk Manager or BPM Manager.

Risks and chances for a process or a process element have been recorded and not yet published.

Context

The Publish Risk Analyses page contains a table with columns such as Process Name, Version, Process Owners and Valid Until, each of which you can restrict to specific entries using Filter.

The table shows the processes with unpublished risk analyses, split across several pages if necessary.

The check boxes are used to select the processes for which a risk analysis is to be published.

An information dialogue can be opened for each process.

What publishing does and who sees the analysis afterwards is described under Publishing a Risk Analysis.

How to Proceed

In the main menu, select Processes > Manage Processes.

The overview page of the same name appears.
Select the Actions tab.
Select the Publish Risk Analyses action in the Approvals tile.

The page of the same name appears. If there are no unpublished risk analyses, a message appears.
To restrict the list of processes with unpublished risk analyses using filters, click Filter, set the filter and close the filter selection by clicking the filter again.

The table is restricted accordingly.
Activate the check boxes of the processes for which a risk analysis is to be published.
Click Perform action on [Number] version(s).

The Publish Risk Analyses dialogue appears.
Click in the date field and define the end date of the validity of the assessments in the calendar dialogue, or click one of the period buttons.
Enter a description of the risk analyses.
Click Publish Risk Analyses.

The dialogue is closed.

The selected risk analyses are published. The published analyses are listed in the respective process overview under Risk Analyses.