Clearly Understanding Processes

Business processes show the sequence of work tasks to be completed, taking events, conditions and decisions into consideration. Bpanda helps you to understand a process.

Processes show assignments in a certain order and in certain dependencies. Assignments are summarized. An event starts the process, other events influence the progress and end a process. Branches and merges in the sequence of the process are shown by so-called gateways.

Sequence diagrams are the way a process is normally shown. They use the "Business Process Model and Notation" (BPMN) notation or flow lists that show certain sequences of tasks using certain methods.

Bpanda helps you to understand each process regardless of whether you view it in a table or using BPMN. It also has a guide that can take you through the process diagram and explain the icons.

You can also see all other people who are involved in the process, i.e. the Process Owner and other participants.

Every process page contains the following help so that you can understand processes in Bpanda.

• Important information about the process is shown in the Process page header: hierarchical arrangement, version information, validity and status. The process diagram always opens in full-screen mode. You can then use the mouse wheel or buttons to change its size.

• There are then various tabs you can use to access display forms for the process and detailed information. You can use the icon menu to  add the process to your favorites,  activate notifications for process changes and  access general and role-dependent functions.

• The Overview shows the process description, attachments for the process (documents, links and videos) and people involved in the process.

• The List shows the process sequence as a table if you do not wish to view it as a diagram. You can use filters to make things more clear and easy to understand.

• You can use the Guide to navigate through the process step-by-step and it shows you the description of process elements and explains process icons.

• You can ask any questions you might still have under Q&A. You can also find questions from other Process Users here and mark them as favorites. You can also find answers here and mark them as helpful.

• You can easily create process or diagram links and share them with your colleagues. Set whether the link should always take you to the current valid process version or to a certain version or revision.

• You can create jobs for the process at the bottom right if the process has the necessary prerequisites. The triangle on the  Create Job button shows you whether the necessary prerequisites are there, e.g. if the process contains elements which are unsupported. Clicking on shows you the warning message.

• The Process Owner can assign you as Collaborator if you are an expert for a particular process. Your assignment is then to provide information about the process. This might be attachments about the process or answering process users' questions.

This chapter contains the topics: