Roles and Permissions

Roles

• BPM Managers

  BPM managers are assigned a special license in the account management; this enables processes to be imported and the integrated Modeler to be used. BPM managers use Bpanda to organize and manage process landscapes and organization structures within the company. Existing process hierarchies are adopted and linked with the initially imported processes. BPM managers stay on top of important topics, such as quality assurance and conformity. BPM managers have access to all version of all processes, as well as the risk management dashboard; they can also release risk analyses.

• Process Designers

  Process designers are assigned a special license in the account management; this enables processes to be imported and the integrated Modeler to be used. They have access to all versions of all processes and can view released risk analyses in the Guide.

  Only process designers can be added to the process space as additional BPM managers.

• Process Owners

  Process owners are responsible for their processes and implement them. They assign roles in the process and manage attachments (documents and links). Process owners can be assigned process-specific competences as role labels to differentiate specific competences.

  They develop and improve processes by e.g. implementing release processes with reviews.

  They can create and evaluate risks and chances in risk analyses for processes they are responsible for; they can also set controls and who is responsible. They can see all risk analyses created.

• Process Collaborators

  Process collaborators support process owners with their expertise. They can access all process versions and also manage attachments. Process collaborators can be assigned process-specific competences as role labels to differentiate specific competences.

• Process Users

  Process user is not a special role. Each Bpanda user is a process user and can see all processes in the valid version. They can also see processes in a version that has been published but is not yet a valid version, if such a version exists. They can also see any attachments (documents, links, videos) that may be attached to these processes.

  Process content is easy to find and understand, regardless of whether you have any previous knowledge of the subject.

  Everyone can ask a question, see all answers and use all standard functions.

  Process users can see released risk analyses via the Guide.

• Process Participants

  Process participants are explicitly assigned one or more processes. The process participant can see these processes in the respective valid version under "Relevant Processes". They will automatically receive an e-mail if changes are made to these processes.

• Review Owners

  Review owners manage and implement their reviews. They assign roles in the review process, gather feedback from review participants and organize release workflows.

• Review Participants

  Review participants are explicitly assigned one or more reviews. They participate in reviews about processes and are sent e-mails if changes are made to the process. Review participants automatically become process collaborators without being sent a notification.

• Application Owners

  Application owners manage applications assigned to them.

• Risk Managers

  Risk managers are responsible for examining processes using chances and risks in the process space; they have access to the risk management dashboard and can view all created risk analyses and release these for all process users.

Permissions

Bpanda manages various permissions for certain areas linked to a certain role.