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An activity describes a simple or complex task within a business process. Activities include process steps (tasks), call activities (global tasks, subprocesses), (embedded) subprocesses and transactions. The activity type describes the activity's special behavior and can be shown using an icon. Activity types are e.g. loop tasks, multi-instances, ad-hoc subprocesses, transactions and compensations.
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An application links a process, a lane or a process element with any one resource for process realization.
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An assignment in Bpanda represents something to be done by the user. This can be a work step in a job, an assessment in a review, an answer to a question (Q&A), a revision of a process version, a risk analysis, etc.
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A boundary event processes a triggering event type. If the boundary event is interrupting, then the activity which has the event attached to its boundary is canceled (all instances are canceled if a multi-instance is interrupted). If the boundary event is not interrupting, then the activity continues with the execution (only possible for message, signal, timer and condition events; not possible for error, cancel and compensation events). Execution follows the sequence flow associated with the boundary event. Boundary event messages behave in the same way as receive tasks.
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The BPM Manager organizes a company's process landscape. They initially import processes, set up the process hierarchy and link these with processes. BPM Managers have access to all versions of a process. They stay on top of important topics, such as quality assurance and conformity.
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See gateway
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See breadcrumb navigation
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Breadcrumb navigation shows the path to the current element (relative to the root element) as text. It improves orientation within branched element trees by providing links to the respective subordinate elements.
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A business process is a business flow that is viewed separately. It consists of a set of connected activities which have the same aim and are typically carried out by defined roles and relationships in the context of organizational units.
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A call activity either represents a reusable process step that is defined outside of the process (global task) or an standalone, single process that can be called by various processes (subprocess).
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A chance is a potential catching event which can have a positive effect on the process and/or its results.
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A collaboration represents collaboration between participants that execute separate processes but exchange messages between one another.
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A competence is always process-specific and defines a Bpanda role based on certain skills. Process Owners can be differentiated as e.g. Process Owner and Process Manager or can be responsible for the business side or the technical side of things.
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See gateway and flow
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See gateway
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A diagram is a graphical representation of how data, situations and information are connected, This representation occurs within a process diagram in the form of a graph, which consists of nodes (objects, primarily process steps) and edges (relationships, primarily sequence flows).
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A graph describes relationships between elements of a set of objects. Relationships between object nodes are known as edges. Edges primarily occur as sequence flows, message flows or associations within process diagrams.
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An event represents an occurrence within a process. Processes have at least one start and end event. Intermediate and boundary events are also distinguished between. Events have at least one certain type, e.g. message, condition or error; they can also be multiple events.
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Edges portray the flow of a process or of messages or information within a process. Sequence flows, message flows and associations (primarily data flows) exist.
Conditional flows enable conditions to be defined without using gateways.
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A gateway represents the flow logic within a process. The flow in the process is branched or merged by gateways, depending on certain conditions. Gateways determine whether one, more or all subsequent paths should be carried out; they can be either exclusive, inclusive, parallel or complex.
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You can use the Guide in Bpanda to navigate step-by-step through a process diagram.
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A job puts the tasks for a published process into motion, so they can be worked through step-by-step by the respective employees assigned to the task. Comments and analyses about the job form the basis of improvements made to the process.
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A lane represents responsibilities within a process, i.e. certain areas of responsibility, roles or systems.
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See gateway
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The Modeler is a web-based editor for BPMN diagrams. The Bpanda Modeler provides a lightweight alternative to other modeling tools, enabling the user to create processes and edit them directly in the role of process designer.
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A graph describes relationships between elements of a set of objects. Objects are represented as nodes of the graph. Process diagrams contain a multitude of node types, e.g. collaborations, processes, lanes, subprocesses, tasks, events or gateways.
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A process is a set of logical linked individual activities that are executed to achieve a certain business or operational aim. It is triggered by a defined event and converts preliminary work into a process event by applying material and immaterial goods while complying with certain rules and conditions.
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A Process Collaborator is assigned to at least one process to offer technical support to the Process Owner. As well as all the options a Process Owner has, the Process Collaborator also has access to all process versions.
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Data represents process-relevant information within the process. Data is entered, temporarily or permanently stored and outputted. Data objects store process-specific data and are only available within the process. Data stores store information, both within all processes and temporarily beyond process end.
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A Process Designer is assigned a special license in the account management so that they can import processes and use the integrated Modeler. Process Designers have access to all versions of a process.
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A process map is used for showing the relationships between business processes, organizational units and IT elements in a process landscape. The top-most level of a process map gives an overview of the processes within the company. Further process maps show a part of the corresponding hierarchy level in the process map.
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The Process Owner is the expert in charge of a process. They are the contact partner for all process users and have all permissions for the process they are in charge of.
They can set process visibility, manage roles and attachments for the process and organize release of a new process version using a review.
You can become a Process Owner if the Manager of a process space adds you to the Process Owners for a process.
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A Process Participant is explicitly assigned to at least one process. These processes can be found under "Relevant Processes". The Process Participant is automatically informed if changes are made.
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A process revision is a preliminary step in a process version. It is used for critically assessing a further developed version of a process version. Once the revision has been released, then a new process version is created.
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The process space describes the managed processes in their entirety in Bpanda. Access to the processes is organized in a multi-level process map.
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A process step represents a single, closed task that is not subdivided further or a unit of work within a process. A process step is shown as a task within a process diagram; it can be typed according to execution type.
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A Process User can generally use process data visible to them, ask questions and make suggestions to improve processes.
All current valid process versions can be seen by the Process User.
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A process version is a certain stage of a process with all components that belong to it. Different versions show the changes made to a process and how it has developed over time. This allows you to e.g. flick through a process diagram's history.
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Q&A is the abbreviation for Questions & Answers, primarily about a process. They form an important basis for information exchange.
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A release workflow must be carried out for a process before it can be published. This consists of the review (comments on the process and its elements as well as final evaluation), release approval for the revision and publishing of the process. It is also possible to discard an obsolete revision. A release workflow needs to be imported as a special BPMN process for the process space to ensure consistency.
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A review is used for rating a process version (revision). You can use it for commenting on individual details and making improvement suggestions.
Review Owners start a review of a process version and can always access current information about the progress of the review process.
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The Review Owner is responsible for a review. They are the contact partner for all review participants and have all permissions for the review they are in charge of. The Process Owner assigns Review Owners to a review.
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A Review Participant is assigned to at least one review. Assignment is carried out by the Review Owner.
A Review Participant has access to a process version in the review that has not yet been released.
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A risk is a potential catching event which can have a negative effect on the process and/or its results.
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A role provides the user with various functions, either directly for one user or as a member of a group. A user can be assigned several roles. Overlapping of roles provides available functions in a particular process.
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A search machine is a program for researching information stored in an IT system. Search machines create an index as the data basis so that search queries can be matched against the database information using keywords and put in a hit list according to relevance. Entering a search query produces a list of references to possible relevant information, normally shown as a title and a small extract from the text found.
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The sequence list in Bpanda portrays nodes as text in a process diagram (process steps, events, gateways). The list can be narrowed to certain node types and roles.
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A subprocess is not a standalone process. It is directly embedded in the surrounding process, therefore cannot have an unspecified start event and cannot be divided by lanes.
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See lane
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See process step
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A transaction is a self-contained operation that needs to be either executed in full or changes to it need to be undone to restore the original state.
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Every user can be assigned to no, one or various groups, which each determine the rights of the group members.