---
title: Assigning Licenses
description: >-
  As an Account Manager, you assign your account's Bpanda licenses to groups or
  individual users — anyone without a license cannot enter the process space.
search:
  tags:
    - anleitung
    - lizenz
    - zuweisen
    - vergeben
    - account-manager
---
Anyone with a **Bpanda** license can read the process space and collaborate in it. You assign the license in the account management, ideally to a group rather than to individual users.

## Prerequisites [#prerequisites]

You are an **Account Manager** of your account.

The users or groups you want to give a license to already exist in the account. See [Creating and Managing Account Users](/en/settings/manage-account/manage-account-users) and [Creating Groups](/en/settings/manage-account/create-groups).

## Background [#background]

The **Licenses** section on the **Account** tab shows each license of your account with **Valid Until** and **Available**. **Available** states how many licenses are still free and how many there are in total, for example `11 / 23`. With **Show Only Valid** and **Show Only Available** you hide expired or assigned licenses.

**Details** shows the total number, the creation date, the licensed users and whether the license is renewed automatically for a license. The number and the term are determined by MID. If you need more licenses or a longer term, contact your MID representative, see [Contacting Support](/en/support).

If you assign the license to a group, every member receives it, including anyone who joins the group later. In the list of **Account Users**, such a user is marked with an asterisk: **User Already has a License in a Group**. If the licenses are no longer sufficient for a group, all Account Managers receive an e-mail stating how many licenses are missing for which group.

**Caution**: Anyone who loses their Bpanda license is removed from the process space. The account management warns you before this happens.

## How to Proceed [#how-to-proceed]

1. Open the account management, see [Managing Accounts](/en/settings/manage-account).

   The **Account** tab appears.
2. In the **Licenses** section, click the group icon in the license's row.

   The **Select Licensed Users and Groups** dialog appears. At the top you can see how many licenses are still free.
3. Select the check box of every group and every user that is to receive the license. At first the list shows all entries. Using **Show All**, you can restrict it to the selected or the unselected entries.
4. To revoke a license, clear the check box.
5. Click **Confirm**.

   If your selection exceeds the free licenses, the dialog displays **The number of available user licenses has been exceeded.**

You can also change an individual user's licenses via their row in the list of **Account Users**, see [Creating and Managing Account Users](/en/settings/manage-account/manage-account-users).

## Exporting License Information [#exporting-license-information]

**Export License Information as CSV** at the top of the **Account** tab downloads your account's license information as a CSV file, for example for an evaluation in a spreadsheet application.

See also: [Defining Process Designers and BPM Managers](/en/settings/manage-account/process-designers-and-bpm-managers), [Using the Bpanda API](/en/technical-documentation/use-the-bpanda-api)