Adjust Validity

The validity period can be adjusted for currently valid, expired or future process revisions that do not yet have a successor version.

The validity period can only be adjusted as long as a revision has no successor version; as soon as one exists, the period is fixed. The action works on a table and accepts one, several or all revisions at once.

Prerequisites

You are a BPM Manager or Process Owner for the processes whose validity period you want to adjust.

Context

You can adjust the validity period of process revisions. You can adjust the validity period of currently valid, expired and future process revisions. The validity period of process revisions that have a successor version cannot be adjusted. When extending the validity period, you can select one, several or all process revisions.

How to proceed

In the main menu, select Processes > Manage Processes.

The overview page of the same name appears.
Select the Actions tab.
Select the Adjust Validity action in the Releases tile.

The page of the same name appears with a table of all relevant processes.

The table contains all processes in which you are a Process Participant, Process Contributor or Process Owner, and shows the validity period for each process. If there are many entries, the table is spread over several pages.
To reduce the number of page changes needed for the selection, restrict the list of relevant processes using the filters. To do so, click the filter, set the filter and close the filter selection by clicking the filter again.

The table is restricted accordingly.
Activate the selection fields in Configure table columns to define the table columns and filter options displayed in the table.
Activate the selection fields of the processes whose validity period you want to adjust.
Click Execute action on [Number] version(s).

A dialog box for adjusting the validity period appears.
Adjust the validity period and the change report as required.
Click Adjust Validity to apply your changes.