--- title: Manage Processes description: >- The Manage Processes page shows the status of all processes in the Process Space on the Dashboard tab and provides the corresponding bulk actions on the Actions tab. search: tags: - anleitung - dashboard - uebersicht - abgelaufen - status sidebar: hidden: true --- On the **Dashboard** tab, you can see how the processes in the Process Space are doing — what is about to expire, what is not assigned to any level, what has been hidden. On the **Actions** tab, you then carry out the appropriate change for many processes at once instead of opening each process individually. You can reach it in the main menu via **Processes** > **Manage Processes**. It is available to **BPM Managers**, **Risk Managers** and everyone who is responsible for at least one process; read-only users do not see the entry. Which actions you see on the **Actions** tab depends on whether you are a **BPM Manager**, **Risk Manager** or **Process Owner**. This is described in the section [Structure of the Actions tab](/en/processes/manage-processes#structure-of-the-actions-tab). ## What is the Dashboard tab used for? [#what-is-the-dashboard-tab-used-for] - The processes in the Process Space and their status are presented together in overviews. - For example, you can see which processes will expire soon, which are not assigned to any level and which have the most participants. ## Structure of the Dashboard tab [#structure-of-the-dashboard-tab] The tab shows tiles and charts, among other things on processes that will expire in the next twelve months, on expired processes with and without a new draft, and on processes without assignment to the process hierarchy. ![Manage Processes page on the Dashboard tab: at the top, tiles on expired processes and processes without assignment, below them the charts Processes by expiry date and Processes with the most Process Participants](/blume-assets/content/content/en/media/manage-processes-dashboard.png) The information is clickable and shows the corresponding detailed information in tables or on the respective process pages. You can click charts whose symbol is highlighted or that carry a link; they then show the overall information in detail. The **Back** button takes you from the tables back to the dashboard. The **Filter** lets you narrow down the processes under consideration. - **Processes by expiry date** Shows a bar chart with the number of processes that will expire in the respective month and do not yet have a subsequent version. The chart covers the next twelve months. By clicking the bars, you can check the processes and extend their validity if necessary. - **Processes without assignment to the process hierarchy** Shows the number of processes that are not assigned to any level of the process hierarchy. By clicking the tile, you can view these processes and place them in the process hierarchy — see [Assign several processes](/en/processes/manage-processes/assign-processes-to-process-map). - **Hidden processes** Shows the number of hidden processes. By clicking the tile, you can view these processes and show them again if required — see [Hide or show processes](/en/processes/manage-processes/hide-show-processes). - **Expired processes without subsequent version** Shows the number of processes that have already expired and for which there is not yet a new process draft or new process revision. By clicking the tile, you can view the affected processes and extend their validity if necessary — see [Adjust validity](/en/processes/release-process/adjust-validity). - **Expired processes in preparation** Shows the number of processes that have already expired but for which a new process draft or a new unpublished process revision already exists. By clicking the tile, you can view the affected processes and extend their validity if necessary. - **Processes with the most Process Participants** Shows the processes with the most Process Participants. These are users, groups, organisational units and/or roles that are assigned to a process lane. In the table view, you can view the assignments in detail and edit them. ## Structure of the Actions tab [#structure-of-the-actions-tab] The **Actions** tab groups the bulk actions into four tiles. Which actions you see depends on your role: **BPM Managers** see all of them, **Process Owners** those for their own processes. **Assign processes to a process level** is reserved for **BPM Managers**, **Publish risk analyses** for **Risk Managers**. - **Releases** tile - **Run the release process** — release several process revisions at the same time, provided they have the same release process and are at the same release step. See [Run the release process for several revisions](/en/processes/release-process/start-release-workflows). - **Adjust validity** — adjust the validity period for currently valid, expired or future process versions that do not yet have a subsequent version. See [Adjust validity](/en/processes/release-process/adjust-validity). - **Create reviews** — create reviews for several published process revisions. See [Create reviews for several processes](/en/processes/release-process/create-reviews). - **Publish risk analyses** — publish ongoing risk analyses for several processes. See [Publish several risk analyses](/en/risks/manage-risks-and-chances/publishing-several-risk-analyses). - **Assignment and Visibility** tile - **Assign processes to a process level** — assign several processes to the same level in the process hierarchy. See [Assign several processes](/en/processes/manage-processes/assign-processes-to-process-map). - **Hide processes** — hide several processes so that they are no longer visible to any user. See [Hide or show processes](/en/processes/manage-processes/hide-show-processes). - **Show processes** — show hidden processes again. See [Hide or show processes](/en/processes/manage-processes/hide-show-processes). - **Roles and Permissions** tile - **Assign Process Owners** — assign users as owners to several processes. See [Appoint Process Owners for several processes](/en/processes/manage-processes/appointing-process-owners-for-multiple-processes). - **Assign Process Contributors** — assign users, groups and/or organisational units as contributors to several processes. See [Appoint Process Contributors for several processes](/en/processes/manage-processes/appointing-process-collaborators-for-multiple-processes). - **Block process access** — block several processes for users, groups and/or organisational units. See [Appoint blocked users for processes](/en/processes/manage-processes/appointing-blocked-users). - **Assign Process Participants** — assign users, groups and/or organisational units as participants to the lanes of several process revisions. See [Appoint Process Participants for several process revisions](/en/processes/manage-processes/appointing-process-participants-for-multiple-processes). - **Export Process Data** tile - **Export process revisions** — the most important data on the revisions of your processes as a CSV file. See [Export process revisions](/en/processes/manage-processes/export-process-revisions). - **Export process responsibilities (lanes)** — the most important data on the responsibilities (lanes) of your processes as a CSV file. See [Export process responsibilities (lanes)](/en/processes/manage-processes/export-process-responsibilities). Each action opens a page with a sortable and filterable table that may extend over several pages. The **filters** narrow the view down to the relevant entries; for this there are, among others, the filter values **not set** for the **Process Level** and **User** columns and **latest** for the **Revision** column. The selections are retained even if the entries concerned are filtered out. The number of current selections is shown in the button for executing the action.